E-mail is so ubiquitous in today’s world. If you don’t have a Hotmail account chances are you have a Gmail or Yahoo account. You may even have an e-mail with your school, work or business. This is just to help people who don’t use e-mail that much. To get you up to speed you should be able to complete the specific tasks below:

Opening your e-mail client: If you use Microsoft Outlook or Apple’s iMail you can locate these applications by going to your computer’s start menu (for Windows) or taskbar for (Mac). If you’re using a web-based e-mail provider you can simply type in the website URL in the address bar at the top of your Internet browser.Getting

Getting New messages: If you’re using a desktop application you can click send and receive or get messages to retrieve all your new e-mails. If you’re using a web-based service like Gmail these messages automatically arrive in your inbox without you having to do anything.

Spam Box: You may already know this if you spent even 10 seconds looking in your spam folder, but it’s there for a reason. However, sometimes you receive messages you want to read that are misplaced in your spam folder. It’s good to get in the habit of checking your spam box for messages from professors or classmates. You can relabel these messages by selecting them and clicking not spam or other similar feature.

Writing New Messages: The Compose or New Message feature allows you to create a new e-mail to an individual or a group of individuals. Most of the time you’ll be sending e-mail to one person. However, if you have a group e-mail to send out you can enter those addresses into the CC or carbon copy section at the top of your message composer. If you have a large list to send to in the recipients don’t know each other it’s a good practice to place them in the BCC or blind carbon copy section so that you’re not sharing their personal information with others without their permission.

Sending Attachments: Attaching documents to your message is very simple. Simply click on the attached document button and a window will open for you to navigate your computer’s files and find the desired document on your computer. Click “attach” and you’re good to go. You may have to wait a little while it uploads. Most email services will have an indicator to show you when the file’s completely attached.

Viewing Attachments: if you receive an e-mail with an attachment there is typically a little icon to indicate this in your inbox. A paperclip is the most common image to show this. Opening the message typically doesn’t open the attachment so you have to double click on the attachment in a desktop application or single click on the “view attachment” link next to the attachment in an online application.

Editing an Attachment: After you’ve opened up the attachment you can make changes to the file however saving the file won’t make changes to the e-mail that was sent to you. To show your professor or fellow students the changes you’ve made you’ll need to save the file and attach it to a new e-mail and send it.

These are some of the basics to using e-mail and the get to know for online college students and others alike.

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